WEBVTT 00:00:00.837 --> 00:00:02.750 A single Microsoft tenant. 00:00:03.138 --> 00:00:05.550 Several organisations inside it, 00:00:05.600 --> 00:00:06.938 each with its own budget. 00:00:07.282 --> 00:00:09.320 That is what multi-budget means. 00:00:09.682 --> 00:00:12.782 Divisions, subsidiaries, agencies, 00:00:12.832 --> 00:00:15.795 member firms. All sharing one tenant, 00:00:15.845 --> 00:00:17.936 each answering for its own spend. 00:00:17.986 --> 00:00:19.361 Together they fund a pool 00:00:19.411 --> 00:00:21.386 of prepaid Copilot credits, 00:00:21.436 --> 00:00:23.511 at a lower rate than paying as they go. 00:00:23.853 --> 00:00:26.403 That pool is shared across the whole tenant. 00:00:26.778 --> 00:00:29.968 And it is drawn down first come, first served. 00:00:30.018 --> 00:00:31.843 So whoever consumes earliest 00:00:31.893 --> 00:00:33.642 receives the discounted rate. 00:00:34.043 --> 00:00:36.143 The others move on to pay as you go. 00:00:36.489 --> 00:00:38.451 Which means a division can pay the higher 00:00:38.501 --> 00:00:40.926 rate, for credits it funded itself. 00:00:41.272 --> 00:00:43.234 You might expect spending policies 00:00:43.284 --> 00:00:45.934 to solve this. In the admin centre, 00:00:45.984 --> 00:00:47.984 you assign them to security groups, 00:00:48.034 --> 00:00:49.621 and set a ceiling per person. 00:00:49.963 --> 00:00:52.025 They do govern access and spend. 00:00:52.388 --> 00:00:54.362 But they cannot reserve credits. 00:00:54.738 --> 00:00:56.800 No policy holds part of the pool 00:00:56.850 --> 00:00:58.213 for one organisation. 00:00:58.784 --> 00:01:00.321 Which is what the Multi-Budget 00:01:00.371 --> 00:01:01.984 Chargeback Report is for. 00:01:02.359 --> 00:01:04.409 Open it from the Analytics Hub. 00:01:05.867 --> 00:01:07.729 Everything runs in your browser. 00:01:08.104 --> 00:01:09.667 No file is uploaded, 00:01:09.717 --> 00:01:11.442 and no data leaves the machine. 00:01:11.794 --> 00:01:14.019 You need two exports you already have. 00:01:14.419 --> 00:01:16.194 Your user list from Entra, 00:01:16.244 --> 00:01:18.684 and your Copilot consumption report. 00:01:18.734 --> 00:01:20.322 Load them, and the report 00:01:20.372 --> 00:01:21.747 opens on the settlement. 00:01:23.190 --> 00:01:24.752 It walks the maths through, 00:01:24.802 --> 00:01:27.015 step by step, on your own figures. 00:01:27.415 --> 00:01:30.119 Microsoft bills the tenant as a whole. 00:01:30.169 --> 00:01:32.244 Each organisation states the share 00:01:32.294 --> 00:01:35.445 of the pool it funded. Its entitlement. 00:01:35.495 --> 00:01:38.308 Every bill is rebuilt from that entitlement. 00:01:38.670 --> 00:01:40.383 Credits within it are charged 00:01:40.433 --> 00:01:41.695 at the prepaid rate. 00:01:42.070 --> 00:01:44.690 Anything above it, at pay as you go. 00:01:44.740 --> 00:01:46.615 Consumption order is no longer 00:01:46.665 --> 00:01:48.040 part of the calculation. 00:01:48.415 --> 00:01:50.902 So it no longer decides who benefits. 00:01:51.249 --> 00:01:53.674 So where do those entitlements come from? 00:01:54.061 --> 00:01:56.211 Start by downloading the template. 00:01:56.556 --> 00:01:58.993 It arrives with every organisation already 00:01:59.043 --> 00:02:01.568 listed, and the credits each one used. 00:02:01.956 --> 00:02:04.093 No name is typed by hand. 00:02:04.143 --> 00:02:05.918 Open it in Excel, and fill 00:02:05.968 --> 00:02:08.545 in the share each organisation funded. 00:02:08.595 --> 00:02:11.070 Then load that same file straight back in. 00:02:11.742 --> 00:02:13.880 The report confirms what matched, 00:02:13.930 --> 00:02:16.255 and flags anything it does not recognise. 00:02:16.642 --> 00:02:18.080 So a mistyped name can 00:02:18.130 --> 00:02:19.842 never quietly bill at zero. 00:02:20.190 --> 00:02:22.153 And if you have not yet agreed who funded 00:02:22.203 --> 00:02:24.940 what, the report can propose a split for you. 00:02:25.303 --> 00:02:28.191 By headcount, by usage, or evenly. 00:02:28.533 --> 00:02:30.558 One detail deserves attention. 00:02:30.946 --> 00:02:32.896 Billing each organisation against 00:02:32.946 --> 00:02:35.046 its own entitlement collects slightly 00:02:35.096 --> 00:02:37.036 more than Microsoft charged. 00:02:37.086 --> 00:02:38.698 Because some organisations 00:02:38.748 --> 00:02:40.686 funded credits they never used. 00:02:41.073 --> 00:02:42.498 Someone else consumed those 00:02:42.548 --> 00:02:44.411 credits at the prepaid rate, 00:02:44.461 --> 00:02:46.492 and is billed pay as you go for them. 00:02:46.542 --> 00:02:48.791 So you choose. Redistribute 00:02:48.841 --> 00:02:50.479 it to those that went over, 00:02:50.529 --> 00:02:52.666 or rebate it to those that underspent. 00:02:53.066 --> 00:02:55.142 Either one reconciles exactly. 00:02:55.542 --> 00:02:57.562 Or simply hold it centrally. 00:02:57.612 --> 00:03:00.837 Then export. Post to GL gives one row 00:03:00.887 --> 00:03:03.412 per organisation. The period, 00:03:03.462 --> 00:03:05.850 the amount, and how it was calculated. 00:03:06.203 --> 00:03:08.516 It imports straight into Apptio, 00:03:08.566 --> 00:03:10.116 or any finance system, 00:03:10.166 --> 00:03:11.554 with nothing to strip out. 00:03:11.953 --> 00:03:14.504 And it adds up to the invoice, to the penny. 00:03:14.850 --> 00:03:17.313 The workbook is for review and sign off. 00:03:17.713 --> 00:03:20.438 The line items export is your audit trail. 00:03:21.040 --> 00:03:23.465 One tenant. Many budgets. 00:03:23.853 --> 00:03:25.865 Settled fairly, in minutes.