🎯 Power Platform Tenant Governance Strategic Improvement Plan

1. 📊 Current Tenant Configuration Assessment

Environment Overview

Your tenant shows a development-focused organization with:

• 16 total environments (1 Default, 2 Production, 3 Developer, 10 Sandbox)
• Multiple user environments suggesting active development community
• Mixed governance approach with some restrictions already in place

Current Settings Analysis Against Best Practices

✅ Positive Configurations

• Developer environments restricted (disableDeveloperEnvironmentCreationByNonAdminUsers: true)
• Share with Everyone disabled for Power Apps (disableShareWithEveryone: true)
• App insights enabled (enableCanvasAppInsights: true)
• Copilot feedback disabled (privacy consideration)
• Guest making disabled (enableGuestsToMake: false)

⚠️ Areas of Concern

• Trial environments unrestricted - Anyone can create trial environments
• General environment creation open - Non-admins can create environments
• Capacity allocation unrestricted - Environment admins can allocate capacity
• Connection sharing permissive - Users can share connections broadly
• Portal creation unrestricted - Non-admins can create Power Pages sites
• Limited reporting transparency - Tenant reporting not enabled for env admins

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2. 📋 Prioritized Settings Update Recommendations

🔴 CRITICAL Priority (Implement within 2 weeks)

Security & Access Control

Setting	Current	Recommended	Risk Level
disableTrialEnvironmentCreationByNonAdminUsers	false	true	High
disableEnvironmentCreationByNonAdminUsers	false	true	High
disableCapacityAllocationByEnvironmentAdmins	false	true	Medium
disablePortalsCreationByNonAdminUsers	false	true	Medium

🟠 HIGH Priority (Implement within 4-6 weeks)

Enhanced Governance & Monitoring

Setting	Current	Recommended	Risk Level
enableTenantCapacityReportForEnvironmentAdmins	false	true	Medium
enableTenantLicensingReportForEnvironmentAdmins	false	true	Medium
enableDefaultEnvironmentRouting	false	true	Low
disableConnectionSharingWithEveryone	false	true	Medium

🟡 MEDIUM Priority (Implement within 8-12 weeks)

Policy Management & Compliance

Setting	Current	Recommended	Risk Level
enableDesktopFlowDataPolicyManagement	false	true	Low
disableBillingPolicyCreationByNonAdminUsers	false	true	Low
enableDeleteDisabledUserinAllEnvironments	false	true	Low

🟢 LOW Priority (Implement within 3-6 months)

User Experience & Analytics

Setting	Current	Recommended	Risk Level
enableTenantSummaryReportForEnvironmentAdmins	false	true	Very Low
disableUnusedLicenseAssignment	false	true	Very Low

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3. 🗓️ Phased Implementation Roadmap

Phase 1: Security Foundation (Weeks 1-2) 🔴

Objective: Establish baseline security controls

Implementation Steps:

1. Week 1: Environment creation restrictions
2. Week 2: Portal creation and capacity allocation controls

Stakeholder Communication:

• Email notification 1 week before implementation
• Admin center announcement
• Update internal governance documentation

Phase 2: Enhanced Monitoring (Weeks 3-6) 🟠

Objective: Improve visibility and governance capabilities

Implementation Steps:

1. Week 3-4: Enable reporting for environment administrators
2. Week 5-6: Implement connection sharing restrictions and default routing

Stakeholder Communication:

• Training sessions for environment administrators
• Updated reporting access documentation

Phase 3: Policy Optimization (Weeks 7-12) 🟡

Objective: Implement advanced policy management

Implementation Steps:

1. Week 7-9: Desktop Flow data policy management
2. Week 10-12: Billing policy restrictions and user management

Phase 4: Analytics & Optimization (Weeks 13-24) 🟢

Objective: Fine-tune user experience and resource management

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4. 🔧 Specific CLI Commands for Implementation

Phase 1 Commands (Critical - Week 1-2)

# Restrict trial environment creation
pac admin update-tenant-settings --setting-name "disableTrialEnvironmentCreationByNonAdminUsers" --setting-value "true"

# Restrict general environment creation
pac admin update-tenant-settings --setting-name "disableEnvironmentCreationByNonAdminUsers" --setting-value "true"

# Restrict capacity allocation by environment admins
pac admin update-tenant-settings --setting-name "disableCapacityAllocationByEnvironmentAdmins" --setting-value "true"

# Restrict portal creation by non-admins
pac admin update-tenant-settings --setting-name "disablePortalsCreationByNonAdminUsers" --setting-value "true"

Phase 2 Commands (High - Week 3-6)

# Enable capacity reporting for environment admins
pac admin update-tenant-settings --setting-name "powerPlatform.licensing.enableTenantCapacityReportForEnvironmentAdmins" --setting-value "true"

# Enable licensing reporting for environment admins
pac admin update-tenant-settings --setting-name "powerPlatform.licensing.enableTenantLicensingReportForEnvironmentAdmins" --setting-value "true"

# Enable default environment routing
pac admin update-tenant-settings --setting-name "powerPlatform.governance.enableDefaultEnvironmentRouting" --setting-value "true"

# Disable connection sharing with everyone
pac admin update-tenant-settings --setting-name "powerPlatform.powerApps.disableConnectionSharingWithEveryone" --setting-value "true"

Phase 3 Commands (Medium - Week 7-12)

# Enable desktop flow data policy management
pac admin update-tenant-settings --setting-name "powerPlatform.governance.policy.enableDesktopFlowDataPolicyManagement" --setting-value "true"

# Disable billing policy creation by non-admins
pac admin update-tenant-settings --setting-name "powerPlatform.licensing.disableBillingPolicyCreationByNonAdminUsers" --setting-value "true"

# Enable delete disabled users in all environments
pac admin update-tenant-settings --setting-name "powerPlatform.userManagementSettings.enableDeleteDisabledUserinAllEnvironments" --setting-value "true"

Verification Commands

# Export current settings for comparison
pac admin list-tenant-settings --settings-file "tenant-settings-$(Get-Date -Format 'yyyy-MM-dd').json"

# List all environments to monitor changes
pac admin list

# Check specific environment details
pac env list

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5. 📈 Key Monitoring Points Post-Implementation

Immediate Monitoring (First 30 days)

• Environment Creation Requests: Track support tickets for environment access
• User Feedback: Monitor helpdesk tickets and user complaints
• Admin Workload: Track admin time spent on environment provisioning
• Compliance Metrics: Monitor adherence to new policies

Ongoing Monitoring (Monthly)

• Resource Utilization: Capacity consumption across environments
• License Usage: Track unused license assignments
• Security Incidents: Monitor unauthorized access attempts
• Policy Violations: Track data policy compliance

Quarterly Reviews

• Governance Effectiveness: Assess policy impact on productivity
• Cost Optimization: Analyze capacity and licensing efficiency
• User Satisfaction: Survey makers and environment administrators
• Policy Adjustments: Review and refine settings based on usage patterns

Recommended Monitoring Commands

# Monthly capacity review
pac admin list --type "Production" 
pac admin list --type "Sandbox"

# Quarterly settings audit
pac admin list-tenant-settings --settings-file "quarterly-audit-$(Get-Date -Format 'yyyy-MM-dd').json"

# Environment utilization tracking
pac env list --filter "dev"

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🎯 Success Metrics & KPIs

Security Metrics

• Reduction in unauthorized environment creation: Target >95%
• Decrease in security incidents: Target 50% reduction in 6 months
• Compliance score improvement: Target >90% policy adherence

Governance Metrics

• Admin oversight efficiency: Target 30% reduction in admin overhead
• Environment lifecycle management: Target <2 day environment request fulfillment
• Resource optimization: Target 20% improvement in capacity utilization

User Experience Metrics

• Developer productivity maintenance: Target no significant decrease
• Support ticket volume: Target <10% increase during transition
• User satisfaction scores: Target >4.0/5.0 after 6 months

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⚠️ Risk Assessment & Mitigation

High Risk Items

1. User Resistance - Provide training and clear communication
2. Productivity Impact - Implement gradual rollout with feedback loops
3. Admin Burden - Ensure adequate staffing and process automation

Medium Risk Items

1. Legacy Environment Dependencies - Audit and document existing environments
2. Integration Impacts - Test changes in development environments first

Mitigation Strategies

• Pilot Program: Test with small user group first
• Rollback Plan: Document rollback procedures for each setting
• Communication Plan: Multi-channel approach to keep stakeholders informed
• Training Program: Comprehensive training for admins and power users

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📋 Implementation Checklist

Pre-Implementation

• [ ] Export current tenant settings for backup
• [ ] Document existing environment dependencies
• [ ] Notify stakeholders of upcoming changes
• [ ] Prepare rollback procedures
• [ ] Schedule training sessions

Phase 1: Security Foundation

• [ ] Update trial environment creation settings
• [ ] Update general environment creation settings
• [ ] Update capacity allocation settings
• [ ] Update portal creation settings
• [ ] Verify changes and monitor impact

Phase 2: Enhanced Monitoring

• [ ] Enable tenant capacity reporting
• [ ] Enable tenant licensing reporting
• [ ] Enable default environment routing
• [ ] Update connection sharing settings
• [ ] Train environment administrators on new reports

Phase 3: Policy Optimization

• [ ] Enable desktop flow data policy management
• [ ] Update billing policy creation settings
• [ ] Enable user management settings
• [ ] Review and adjust policies based on feedback

Phase 4: Analytics & Optimization

• [ ] Enable tenant summary reporting
• [ ] Configure unused license assignment management
• [ ] Conduct quarterly review of all settings
• [ ] Optimize based on usage patterns and feedback

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📚 Additional Resources

Microsoft Documentation

• Power Platform Administration
• Power Platform CLI Reference
• Tenant Settings Reference

Best Practices Guides

• Power Platform Governance Framework
• Environment Strategy
• Security and Compliance

Training Resources

• Power Platform Administration Learning Path
• Power Platform CLI Training

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This strategic plan positions your Power Platform tenant for enterprise-grade governance while maintaining developer productivity and user satisfaction. The phased approach ensures minimal disruption while systematically improving security, compliance, and operational efficiency.