Gov Asset Management Data Model v1.1.0.0

---

Introduces comprehensive asset tracking capabilities with status management, location tracking, and detailed asset information fields for improved inventory management.

Nov-11, 2025

This release adds new choice fields and asset tracking functionality. The updates expand the Asset entity with fields for property management, inventory tracking, and financial information.

What’s Added:

• Status Tracking: Asset status choice field with lifecycle values from acquisition through disposal
• Identification Fields: Serial numbers, service tags, and RF tags for asset identification
• Financial Fields: Unit cost and quantity fields for cost tracking
• Assignment Fields: Organization Unit lookup for institutional assignment
• Location Fields: Location lookup with notes and inventory date tracking

These fields support basic asset management workflows including inventory, financial tracking, and organizational assignment.

• Asset Status
  • New choice field with values: In Transit, In Storage, Awaiting Assignment, Issued, Under Maintenance / Repair, Lost / Stolen, Retired, Pending Disposition, Disposed
  • Enables comprehensive tracking of asset lifecycle states and status transitions.
• Asset
  • Asset Status: New choice field (global Asset Status) for tracking current asset state
  • Organization Unit: New lookup field to Organization Unit for organizational assignment tracking
  • Serial Number: New text field for unique hardware identification
  • Service Tag: New text field for manufacturer service identification
  • RF Tag: New text field for RFID-based tracking systems
  • Location: New lookup field to Location for physical asset placement
  • Location Note: New multi-line plain text field for additional location details
  • Purchased Date: Date only field for acquisition tracking
  • Last Inventory Date: Date only field for audit trail maintenance
  • Quantity: New float field for bulk asset management
  • Unit Cost: New currency field for financial tracking and reporting
  • Notes: New multi-line text field for additional asset information