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003: User groups

Implementation Effort: Low – IT and Security Operations teams need to create new user groups.

User Impact: Low - The end users will not experience any new prompt or changes, unless their accounts are part of the new groups used for targetting policies.

Overview​

User Groups in Microsoft Intune​

User Groups in Microsoft Intune are collections of users that can be managed collectively. These groups simplify the administration of policies, applications, and updates across multiple users.

Benefits​

  1. Simplified Management: Administrators can deploy policies, apps, and updates to multiple users at once, reducing the need for individual configurations.
  2. Consistency: Ensures that all users within a group have the same settings and access, maintaining uniformity across the organization.
  3. Scalability: Easily manage large numbers of users, which is particularly beneficial for growing organizations.
  4. Enhanced Security: By grouping users based on roles or departments, you can apply specific security policies tailored to their needs.

Drawbacks​

  1. Complexity in Large Organizations: Managing a large number of groups can become complex and may require careful planning.
  2. Potential for Misconfiguration: Incorrectly configured groups can lead to users having inappropriate access or restrictions.
  3. Dependency on Accurate Grouping: The effectiveness of policies depends on users being correctly grouped, which requires accurate and up-to-date information.

Impact on End Users​

  1. Consistency in Experience: Users receive consistent configurations and access, reducing confusion and improving productivity.
  2. Improved Security: Users benefit from enhanced security measures tailored to their roles, protecting sensitive data.
  3. Potential Restrictions: Some users might experience restrictions based on user group assignments, which could limit their access to certain resources.

Relation to Zero Trust​

Least Privilege Access: By managing user groups, Intune ensures users have only the access they need, minimizing potential security risks.

Reference​