The Time, Travel, and Expenses module provides a unified structure for capturing time worked, planning personnel availability, authorizing travel, and submitting reimbursable expenses. It enables individuals to record time against standardized time codes, plan future availability, request and manage travel with detailed itineraries, and submit costs through categorized expense reports.
Using the Module
Time tracking begins with defining Time Periods to establish reporting cycles such as weeks or pay periods, and Time Codes to create hierarchical classification structures for categorizing work types. Personnel can then record actual work through Time Entries that capture dates, hours worked, and time code classifications, while Time Commitments can be created to plan future availability or obligations for scheduling and duty assignments.
When travel is required, organizations can configure Travel Purposes for standardized trip reasons, then create Travel Requests to authorize and track trips with traveler identification, dates, destinations, estimated costs, and approval workflows. Detailed itineraries can be documented through Travel Segments representing individual trip components such as flights, lodging, or rental cars with departure/arrival details and cost estimates.
For expense management, Expense Categories can be defined with reimbursement rules, maximum amounts, and policy controls. Personnel submit Expense Reports grouping multiple Expense Items for review and approval. Expense items can reference categories, link to travel segments, attach receipts, and support mileage calculations. This integrated approach enables organizations to manage time tracking, travel authorization, and reimbursement processing within a unified framework.
graph TD
appbase_Country(Country)
appbase_Document(Document)
appbase_ExpenseCategory(Expense Category)
appbase_ExpenseItem(Expense Item)
appbase_ExpenseReport(Expense Report)
appbase_OrganizationInitiative(Organization Initiative)
appbase_StateorProvince(State or Province)
appbase_TimeCode(Time Code)
appbase_TimeCommitment(Time Commitment)
appbase_TimeEntry(Time Entry)
appbase_TimePeriod(Time Period)
appbase_TravelPurpose(Travel Purpose)
appbase_TravelRequest(Travel Request)
appbase_TravelSegment(Travel Segment)
appbase_ExpenseItem --> appbase_Country
appbase_TravelRequest --> appbase_Country
appbase_TravelRequest --> appbase_Country
appbase_TravelSegment --> appbase_Country
appbase_TravelSegment --> appbase_Country
appbase_ExpenseItem --> appbase_Document
appbase_ExpenseReport --> appbase_Document
appbase_TravelRequest --> appbase_Document
appbase_ExpenseCategory --> appbase_ExpenseCategory
appbase_ExpenseItem --> appbase_ExpenseCategory
appbase_ExpenseItem --> appbase_ExpenseReport
appbase_TimeCode --> appbase_OrganizationInitiative
appbase_TravelRequest --> appbase_OrganizationInitiative
appbase_ExpenseItem --> appbase_StateorProvince
appbase_TravelRequest --> appbase_StateorProvince
appbase_TravelRequest --> appbase_StateorProvince
appbase_TravelSegment --> appbase_StateorProvince
appbase_TravelSegment --> appbase_StateorProvince
appbase_TimeCode --> appbase_TimeCode
appbase_TimeCommitment --> appbase_TimeCode
appbase_TimeEntry --> appbase_TimeCode
appbase_ExpenseReport --> appbase_TimePeriod
appbase_TimeEntry --> appbase_TimePeriod
appbase_TravelRequest --> appbase_TravelPurpose
appbase_ExpenseReport --> appbase_TravelRequest
appbase_TimeCommitment --> appbase_TravelRequest
appbase_TimeEntry --> appbase_TravelRequest
appbase_TravelSegment --> appbase_TravelRequest
appbase_ExpenseItem --> appbase_TravelSegment
